ASMSU Marketing
The Marketing team within ASMSU is dedicated to establishing and maintaining a unified marketing brand, ensuring equal and widespread representation for ASMSU Student Government, ASMSU Programs, and Office of Student Engagement programs and events. By prioritizing the student voice and student-created content, the team aims to streamline the marketing process, allowing program chairs, elected officals, and club leaders to concentrate on program management without the daily tasks of marketing.
The Marketing Team has an open office hour on Wednesdays from 12:30pm - 1:30pm to support you in brainstorming your marketing needs! Email asmsuprdirector@montana.edu, if you would like to schedule a meeting for support at a different time.
Marketing Resources:
The following advertising list can be used to help spread the word about your club or advertise an event or program you are hosting. There are many FREE ways to advertise, so keep in mind your budget and timeline. Please refer to the Event Planning Guide as well. Remember that advertising should be out AT LEAST 2 weeks before your event! Don’t forget the power of word-of-mouth. Tell your friends and everyone you know about your upcoming event or club.
On-Campus Advertising:
- Posters
- Posters are by far the most popular way to market an event, but they can also be expensive. It helps to know where you are planning to disperse your posters, so you can plan accordingly.
- Registered Student Organizations are eligible for the Office of Student Engagement
poster service. If you get them your posters by the set weekly deadline, they will
disperse in the campus buildings and the residence halls for you.
- Print 50 for a full-campus canvas.
- The most important things to include on the poster:
- Name of event, brief description if necessary
- Sponsors—be sure YOUR club name is listed somewhere
- Date, time and location of event
- Contact information for questions (phone, email, website, etc.).
- The OSE hires a student graphic designer to produce graphics for OSE events and programs.
Registered student organizations can utilize the OSE graphic designer to create club
graphics during the fall and spring semesters, depending on availability. This program
will give student organizations the opportunity to better their clubs and help promote
their activities and missions throughout campus and the community. Please note that
we request at least 3 weeks’ notice on all projects.
- The graphic designer books up quickly and cannot honor last minute requests. If it is a last minute request, you may be able to find a graphic design student who can help out your group! Offering a little compensation can entice students to expand their portfolios and get your group a great design. If you email the School of Art with a request for designs or design help, generally they will distribute the request to Art students via email.
- The most convenient place to get posters printed is through Blank Canvas Creative in the Strand Union Building. Another option for printing is University Printing
in Culbertson Hall. See last page for Black Canvas Services and University Printing prices.
Banner Spaces
- Banners are a great way to advertise but are more expensive to print or time-consuming to hand make. It may make sense to invest in a banner that can be re-used from year-to-year.
- SUB
- There are 2 spots on the railing above the stairs leading down to the bookstore.
- Must be reserved through Conference Services at subscheduling@montana.edu or SUB 211
- Cannot be larger than 6’x3’
- Note: Cannot tape to the railing, must use string.
- Wilson Hall
- Goes on second level of Wilson Hall on the front of the building facing south (walkway).
- To reserve, fill out the form.
- Secure with string, NOT tape.
- Must take down immediately after event.
- Display Case
- 4-sided pillar near Ask-Us in SUB, glass case.
- Reserve through Conference Services, subscheduling@montana.edu or SUB 211. You have to get a key from them when you plan to put up your advertising to open the case.
- Posters CANNOT EXCEED 27.5” wide and 43” high.
- Sponsoring groups name MUST BE clearly visible
- Exponent
- You can purchase ads and they can sometimes even design one for you: http://msuexponent.com/. Discounts are given to registered student organizations.
- They also have an event calendar you can submit things to. Email exponententertainment@ montana.edu with the event title, date, time, location, sponsoring group and contact information.
- MSU Online Calendar
- MSU has an online calendar and announcements that are easy to use, and help get your message out to many students, faculty and staff.
- Submit: http://calendar.msu.montana.edu/ using your student credentials.
- If you categorize your event as an “Activity” it will automatically go on the Activities Calendar. http://www.montana.edu/engagement/activitiescalendar/
- Events and announcements submitted will go in a thrice-weekly email to all faculty, staff and students (students have to opt-in to this).
- MSU Announcements
- Similar to submitting an event, you can also submit an announcement online. This is more for general announcements and things that are not tied to a specific event.
- Submit: http://www.montana.edu/msutoday/
Digital Signage
- OSE SUB TV
The OSE has a TV in the SUB Union Marketplace. This space is reserved for OSE events/programs and REGISTERED Student Organizations. See the "Digital Signage" resource below. - Residence Hall TV’s and Dining Halls
- Visit Residence Life website for rules: https://www.montana.edu/reslife/solicitation.html
- You can submit a .jpg of a flyer to be displayed on the TV’s in the main levels of the Residence Halls. Please note the digital flyer must uphold the same policies as the hard copy flyers.
- Images must be 1920x1080px jpeg and will only run for one week.
- Email jpg to: housing@montana.edu
- Ask-Us Desk TV
- Email askus@montana.edu with subject: Poster
- Portrait orientation preferred
- Info Tables
- Tabling is a great way to have visibility during peak hours (such as the lunch hour).
- SUB
- Reserve through Conference Services
- They are free unless your group is selling something ($5/day). Must get prior approval.
- No food or drink (even packaged candy) is to be given out at the tables.
- Approaching or calling out to passersby’s is PROHIBITED.
- Residence Halls
- Visit the Residence Life website on rules and how to reserve space: https://www.montana.edu/reslife/solicitation.html
Sandwich Board
- The Office of Student Engagement has a limited number of sandwich boards to be used to advertise outside on campus sidewalks. You can email engagement@montana.edu to request with the dates you want to use. First come, first-served.
Club News
- Club News is a weekly email put out by the Office of Student Engagement to club leaders and advisors. If you have an event or program coming up, email the information or press release at studentorgs@montana.edu.
KGLT
- They will let you record your own Public Service Announcement (PSA) or you can write one up for them to announce for you.
- Contact: Craig Clark, clark@montana.edu or 994-3001
Procrastinator Theater
- They show slides before films (like previews). Send a horizontal jpeg to asmsufilms@montana.edu the Thursday before you want your graphic shown.
Social Media/Web
- Facebook/Instagram
- Make sure you club has a page. If it doesn’t, make one!
- Get your club leaders and members invested in sharing posts on their own pages to make the information get even further.
- “Follow” the Office of Student Engagement on Facebook and Instagram: @msuose and tag us in your posts. We will share as much as we can.
Website
- If your club has a website or blog, make sure you have information about your event or program posted in a very visible spot so people can get more information about it if they wish. We know most people go to the web for information, so make sure you have accurate and up to date information!
- Post pictures from past events and don’t forget to take pictures to post later.
- If you have sponsors for the event, ask that they also include on their website or online calendars.
Department publications
- If your club is associated with an academic department, contact your Dean’s Office or Department Head to inquire if they have any regular print or online publications you can add your program, event or club information to.
The Office of Student Engagement (OSE) hires student graphic designers to produce graphics for OSE and ASMSU events and programs. This club graphic request program will give student organizations the opportunity to better their clubs and help promote their activities and missions throughout campus and the community.
View the Graphics Design Request Form.
You are eligible to receive one of the following graphics twice a semester:
- Poster/Flyer Design (11 x 17in) & SUB/ASMSU Web Graphics (1600 x 725px)
- T-shirt Design
- Logo Redesign
We ask that you understand the following parameters:
- We prefer AT LEAST 3 weeks notice when submitting a graphic request. We will NOT be able to honor last minute requests.
- Consider the poster distribution deadline when deciding when you will need the graphics.
- If requested, you must send a representative from your organization to meet with them.
- Due to the need of this service, please be prepared to answer emails and phone calls within 24 hours.
- We cannot guarantee satisfaction.
- OSE will NOT print any graphics. You will be given electronic versions of the designs only.
- Once the graphics are complete, you are free to use how you wish.
- The graphic designer will have a limited number of hours a week to work on graphic requests. Therefore, graphic requests will be first-come, first-served and we cannot guarantee that your graphic needs will be met.
- Please note that our graphic designer does not work over the summer months, winter or spring break. Please plan your deadlines accordingly.
Student Engagement offers a free poster distribution service for resgistered student organizations and nonprofits. You may bring us 35 posters for distribution on campus. You must bring these posters to us by Tuesdays at 5pm for posting that week.
For information regarding this service please reach out to our Front Desk at engagement@montana.edu.
Poster Policy
- All Registered Student Organizations have access to the free poster delivery service through the Office of Student Engagement. To ensure distribution, the Student Organization must:
- Include the following information on all posters. If this information is not shown on posters, we will not distribute them.
- Name of group that is sponsoring the event, i.e. “Sponsored by the Recycling Club.”
- Contact information of group (phone or email minimum, website if available)
- What the event is and reason/description
- Time of event or program
- Date of event or program
- To avoid your organization printing posters that do not meet the requirements, please submit an original for us to approve FIRST, then make the copies.
- Club must make own copies. OSE is not responsible for printing costs.
- Posters must not be larger than 11” x 17”.
- Submit the correct number of posters (35):
- 35 for all across campus.
- Submit the posters by Tuesdays at 5pm to Student Engagement.
- Bring to 222 SUB.
- Posters must be submitted by the deadline in order to be distributed that week.
- Plan to submit your posters at least two weeks before the advertised event.
- Advertise appropriately:
- Avoid lewd, sexually explicit or obscene advertising as stated in MSU Policies and Procedures.
- Advertising of drinking games is prohibited as stated in MSU Policies and Procedures.
- The acceptance of the poster is at the discretion of the Office of Student Engagement.
- We only distribute posters for currently Registered Student Organizations.
- Exception: If a student would like to start a group and does not have the minimum of 10 members to start a new student organization (or re-start an inactive group), OSE will make 35 copies of a flyer (must be made by student) and distribute. This will only be done one time by OSE per academic year.
- Organizations are not allowed to post posters outside of established bulletin boards or other advertising areas. No posting on buildings, light posts, trees, cars, bikes, etc.
- We will not print posters for clubs, but you can utilize Blank Canvas through the Bookstore.
- Sandwich Board/A-Frame: 24in x 36 in
- SUB TV Horizontal: 1600 x 725 px [JPEG or PDF format]
- ASMSU TV Vertical: 11in x 17in [JPEG or PDF format]
- SUB Banner: 36in x 42in
- SUB Poster Case: 27.5in x 43in
- OSE Homepage Image Alider: 1060 x 480 px
- Other OSE/ASMSU Homepage Sliders: 1000 x 455 px
- Procrastinator Theater Slides (before movies): 1920 x 1080px due 1 week before asmsufilms@montana.edu
Strand Union TV
The OSE secured space in the SUB Union Marketplace for digital signage (TV). This space will be reserved for OSE events/programs and REGISTERED Student Organizations. Keep in mind the following policies:
- JPEG or PNG only files will be accepted. Landscape ONLY!
- Minimum dimensions: 1600 x 725 px
- Submissions can be submitted by filling out the SUB Digital Signage Submission Form.
- Submission does not guarantee approval. Approval is at the sole discretion of the OSE.
- If approved, please allow 3 working days for the OSE to include the submission in the signage rotation.
- Submissions making any mention of, or inference to alcohol, drugs, or tobacco either implied or explicit, will not be approved.
- Posters which contain nudity, foul language, or a message degrading to others, either implicitly or explicitly, based on race, gender, religion, disability, gender identity or sexual orientation or otherwise in violation of the University non-discrimination policies will not be approved.
- Submissions will remain on the digital display for a maximum of 7 days or 1 day after the event.
- Submissions for reoccurring events and meetings can only be submitted once a semester.
- If your club sponsoring an event, please make sure the logo and contact information is on the graphic.
ASMSU TV (outside SUB 221)
This space will be reserved for advertising events/programs. Keep in mind the following policies:
- JPEG or PNG only files will be accepted. Portrait ONLY!
- Max. dimensions: 11x17 inches
- Submissions can be submitted by filling out the ASMSU Digital Signage Submission Form.
- Submission does not guarantee approval. Approval is at the sole discretion of the OSE.
- If approved, please allow three working days for the OSE to include the submission in the signage rotation.
- Submissions making any mention of, or inference to alcohol, drugs, or tobacco either implied or explicit, will not be approved.
- Posters which contain nudity, foul language, or a message degrading to others, either implicitly or explicitly, based on race, gender, religion, disability, gender identity or sexual orientation or otherwise in violation of the University non-discrimination policies will not be approved.
- Submissions will remain on the digital display for a maximum of 7 days or 1 day after the event.
- Submissions for reoccurring events and meetings can only be submitted once a semester.
Please visit the MSU Residence Life website for more information on soliciting and advertising in the residence halls.
Graphics for the Miller and Rendezvous Dining Halls must be 1920px x 1080px to properly fit the TVs. For more information on their instructions and policy, please follow this link and scrolldown to the Marketing and Solicitation section.
All registered student organizations (RSO) must follow the university policy on the use of the MSU Name and logo. Students can show their support for MSU by using the university name and logo in accordance with the policy.
Find guidelines for registered student organizations here.
Meet the Team:
Kelly Wilcox
Communications Chair
Pronouns: She/Her/Hers
Office Hours; M-F. 12pm - 2pm
Jessie Reitan
Lead Graphic Designer
Pronouns: She/Her/Hers
Shelby Sizemore
Social Media Strategist
Pronouns: She/Her/Hers
Hi! I'm Shelby, and am a sophomore with a Political Science major and Native American studies minor. I'm from a small ton in western Wisconsin (go Packers!). This semester I am one of ASMSU's social media strategists that means I get to help curate and post on our social media, come up with fun content for students to interact with, and work with the amazing people on the rest of the marketing team. Outside of ASMSU, I am in a sorority on campus, Delta Gamma, am in the honors college, and am an AdvoCat campus tour guide! I'm so stoked to be a part of ASMSU this year, and go cats!
Office Hours; Mon. 1pm - 3pm, Wed. 1:30pm - 2:30pm
Hazel Rex
Social Media Strategist
Pronouns: She/Her/Hers
Hey bobcats! My name is Hazel, and I’m a Community Health major here at MSU! I’m an outdoors enthusiast, one of the office Ski Bums, and spend most of my time doing fun crafts or homework! ASMSU has been a passion of mine since I was a freshman, and I can’t wait to do more amazing work with the marketing team. Go Cats!
Office Hours; Mon. 2pm - 3:30pm, Wed. 1:30pm - 3pm
Grace Ryun
Graphic Designer
Pronouns: She/Her/Hers
Hi! I’m Grace, a graphic designer for the ASMSU Marketing Team. I’m going to school for graphic design and business although I’ve also taken an interest in the metals program through the school of art. I was born and raised in southeastern Wisconsin but am happy to be here in Montana. I am looking forward to what this year has to hold! Feel free to reach out if you have any questions/requests!
Office Hours; Mon. 12pm - 3pm, Tues. 8am - 10am, Wed. 12pm - 3pm, Thurs. 8am - 10am
Holly Peterson
Graphic Designer
Pronouns: She/Her/Hers
Hi i'm Holly Peterson, a graphic designer for ASMSU. I am from Helena, Montana and a junior in the Graphic Design program here at MSU. I am apart of the Pi Beta Phi sorority and the Graphic Design Guild here on campus. I love to dance, do ceramics, and get outdoors. I'm so excited to spend time with our amazing marketing team!
Office Hours; Mon. 12pm - 5pm, Wed. 1:30pm - 5:30pm
Gracie Dusbabek
Graphic Designer
Pronouns: She/Her/Hers
Hey Bobcats! My name is Gracie Dusbabek and I am a junior in the graphic design program. The creativity and endless possibilities this major offers is something that has drawn me in for quite some time. More recently, I have become interested in digital illustration. I am originally from Coeur D’alene, Idaho but I have always considered Montana to be my second home. Both of my parents attended MSU and the majority of my family is from Montana. When I’m off campus I enjoy hiking with my dogs, fishing, and paddleboarding. I am looking forward to becoming a part of such a strong community through design!
Office Hours; Tue. 9am - 12pm, Wed. 12pm - 1pm, Thurs. 9am - 12pm
Roman Shadduck
Media Productions Director
Pronouns: He/Him/His
Hi everyone, My name is Roman, and I am a junior here at Montana State Studying photography. I Am from Washington and my job is the media productions director at ASMSU, which entails all the photography and cinematography that we do for our social media.
Office Hours; Wed. 1:45pm - 3pm
Marta Pendergast
Events Team Marketing
Pronouns: She/Her/Hers
I am Marta Pendergast. I grew up in Minnesota and moved to Montana for skiing and the mountains. I am a liaison between the events team and the Marketing team. I focus on the content for events specifically as well as live marketing!
Office Hours; Mon. 10am - 2pm, Wed. 10am - 2pm